Accounts & Administration
Job description
Job Summary
We seek a highly motivated, energetic, passionate accounting and administration candidate to manage all financial transactions, from payments and variable expenses to bank deposits and budgets. Also responsible for handling monthly, quarterly, and annual closings. Detailed role & responsibilities mentioned below.
Basic Qualifications:
- Bachelors degree in accounting and administration or related career especially in accounting and administration services.
- Experience using industry-leading, accounting and administration tools/software
- Generating invoices and POS daily
- Responsible for payment and entering bills in QuickBooks software.
- Monitoring bank and credit card activities and updating general ledger accordingly, particularly receivable records.
- Keeping abreast with bank reconciliations.
- Preparing monthly journals ( eg. Depreciation, Interest income, interest expense (loans/credit card) etc.
- Maintenance of Fixed asset/Software register.
- Maintenance of payable and receivable schedules, especially those under special arrangement.
- Preparation of monthly payroll and GCT schedule
- Daily follow up with suppliers and customers where necessary.
- Report to and liaise with Accounting and Tax Consultant and other external partners such as bank, TAJ, etc.
- Generation of weekly cash flow statements, monthly management reports, receivables report, payable report, monthly budget, sales commission report and engineering project revenue report.
- Ready to sign non-competency agreement
- Ready to work using DaaS (virtual PC)
- Pay slips
- Financial modelling and analytics functions as and when requested by the management team.
- Management and distribution of information within the office and ordering stationery.
- Answering incoming calls, taking messages, and greeting clients.
- Maintaining all HR and Employees files.
- File documents and CVs in Dropbox for easy retrieval.
- Provide support to the Management Team - CEO, HR, Business Development and Finance.
- Supervision and oversight of Finance and admin team and also outsource accounting partner/s.
- Provide Adhoc support out of your working hours with us (between 8am to 5pm GMT -5).
Duties and Responsibilities of the Accountant and administrator are outlined below:Administrative Functions:Attributes
We expect you to portray the following attributes at all times:
- Complete confidentiality of all matters relating to Ingenuity Technologies
- Strong analytical and reporting skills
- Excellent customer relations skills
- Ability to communicate well
- Good networker, focused and professional
- Organized, structured, professional, honest, polite
- Individual of Integrity
- Focused, driven, achievement-‐oriented
- Results-‐oriented
- Team Player
- Respectful and Professional communication
- Planner Reputation for meeting timelines and deadlines
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