At careerzynith, we're dedicated to fostering a culture of innovation, collaboration, and growth. As a leading organization in the industry, we're committed to providing exceptional support to our team members and clients alike. We're seeking an experienced Administrative Assistant/Data Entry Specialist to join our team, bringing their expertise in grants management and financial systems to help drive our success.
**About careerzynith**
careerzynith is a dynamic and forward-thinking organization that's passionate about making a positive impact in the lives of our clients and team members. With a strong focus on innovation, collaboration, and growth, we're constantly seeking new ways to improve our services and support our team members. Our team is comprised of talented individuals from diverse backgrounds, each bringing their unique skills and perspectives to the table. We're proud to offer a supportive and inclusive work environment that encourages creativity, innovation, and growth.
**Responsibilities**
As an Administrative Assistant/Data Entry Specialist at careerzynith, you'll play a critical role in supporting our team's efforts in grants management and financial systems. Your responsibilities will include:
* Maintaining expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
* Performing compliant and accurate data entry into the grants management system for pre and post-award processes.
* Serving as the primary point of contact for help desk requests, resolving challenges and errors.
* Assisting with the award close-out process and ensuring timely updates in the grants management system.
* Executing periodic reports and reviewing the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
* Taking corrective action in the system as instructed by the Executive Director.
* Managing requests for customized funding searches and maintaining a tracking system for follow-up and metrics.
* Developing and facilitating workshops and training on the grants management and funding search systems.
* Collaborating with the purchasing/travel agent to manage office supplies and maintain inventory.
* Performing data entry in the financial system and providing administrative support to the Controller.
* Providing administrative support to the Executive Director and colleagues as needed.
* Managing university office communications and updates, including IT and email distribution.
* Updating the RI website as directed and performing general office support tasks.
* Assisting with the coordination of Research Institute hosted events and recommending improvements to workflow and processes.
**Requirements**
To be successful in this role, you'll need:
* A strong understanding of technology and data management systems.
* The ability to work independently and collaboratively within a team.
* Experience with data entry and administrative support tasks.
**Nice-to-haves**
While not required, experience with grants management systems or financial systems, as well as familiarity with workshop development and training facilitation, would be a significant asset in this role.
**Benefits**
As an careerzynith team member, you'll enjoy a comprehensive benefits package, including:
* 401(k) plan
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
**Career Growth Opportunities and Learning Benefits**
At careerzynith, we're committed to supporting the growth and development of our team members. You'll have access to a range of training and development opportunities, including:
* Professional development workshops and training sessions
* Mentorship programs
* Opportunities for advancement and career growth
* A supportive and inclusive work environment that encourages creativity, innovation, and growth
**Work Environment and Company Culture**
careerzynith is a dynamic and forward-thinking organization that's passionate about making a positive impact in the lives of our clients and team members. Our team is comprised of talented individuals from diverse backgrounds, each bringing their unique skills and perspectives to the table. We're proud to offer a supportive and inclusive work environment that encourages creativity, innovation, and growth.
**How to Apply**
If you're a motivated and detail-oriented individual with a passion for grants management and financial systems, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your experience and qualifications for this role. We can't wait to hear from you!