IT Project & Capital Program Coordinator - Newark, NJ/Hybrid

IT Project & Capital Program Coordinator Newark, NJ/Hybrid 5+ months The role supports effective capital delivery through planning, scheduling, follow-up, documentation, and cross-functional coordination, while also assisting with organization-wide technology initiatives and alignment of IT requirements that support both project delivery and day-to-day operations. Key Responsibilities Capital & Police Project Coordination • Support planning, coordination, scheduling, and milestone tracking for Capital Department and Police-driven capital projects • Track actions, risks, issues, assumptions, and dependencies; support structured follow-up to ensure timely resolution • Assist with preparation and maintenance of project documentation, schedules, status reports, dashboards, and meeting materials • Coordinate with internal departments, Police stakeholders, external partners, consultants, and vendors IT & Strategic Initiatives Coordination • Provide coordination and follow-up support for strategic, organization-wide IT and innovation initiatives, including multi-department programs and major readiness efforts (e.g., FIFA World Cup 2026) • Support alignment between capital delivery schedules, operational requirements, and IT/technology milestones • Coordinate dependencies across infrastructure, communication systems, applications, data, cybersecurity, and operational technology workstreams IT Scope Definition & Technical Documentation • Support development and maintenance of IT scope documentation, including high-level solution descriptions, system inventories, and technical dependency mappings • Assist with documenting functional and non-functional requirements, including availability, performance, security, data, and reporting requirements • Coordinate creation and maintenance of technical artefacts such as requirement traceability matrices, interface inventories, integration diagrams, and environment overviews • Support change control processes related to IT scope, ensuring impacts to cost, schedule, risk, and operations are documented and communicated IT & Business Requirements Alignment • Work with various internal and extermal stakeholders to elicit, document, and validate business and operational IT requirements • Translate business needs into structured requirement documentation suitable for IT planning, estimation, and implementation • Coordinate reviews and approvals of IT requirements, scope, and deliverables with internal IT teams and external vendors Data Governance & Technology Integration Support • Support documentation and coordination related to data governance, including data flows, data ownership, data standards, system integration, and reporting requirements • Assist with ensuring technology solutions align with enterprise architecture, cybersecurity, privacy, and data governance frameworks • Support coordination of testing, readiness, and operational handover activities related to IT-enabled solutions General & Program Support • Provide supplementary coordination capacity to complement existing internal resources and contractors • Support consistent communication, documentation control, version management, and audit-ready records • Perform other related project coordination and strategic initiative support duties as required Required Qualifications & Experience • Demonstrated experience supporting IT-enabled projects, capital programs, or large-scale public-sector initiatives • Proven ability to understand and document complex technology environments, including infrastructure systems (e.g., servers, networks, cloud platforms), communication systems (e.g., voice, radio, data, and networked communications), and passenger-facing or public-facing technologies (e.g., digital signage, information displays, access control, ticketing, or customer information systems) • Experience reviewing and interpreting system architectures, interface diagrams, data flows, and technical specifications to support planning, coordination, and dependency management • Experience coordinating between business units, IT teams, and external vendors to align system requirements, scope, and deliverables • Demonstrated experience producing and maintaining structured project and IT documentation, including requirements, dependency mappings, and integration documentation • Strong analytical, organizational, and follow-up skills, with the ability to manage multiple priorities in complex, multi-stakeholder environments Preferred Qualifications • Experience supporting Police, public safety, transportation, or government organizations • Familiarity with enterprise IT environments, system integration approaches, and data governance concepts • Experience supporting digital transformation, innovation initiatives, or major event readiness programs • Knowledge of project management and delivery methodologies (e.g., PMBOK, Agile, hybrid environments) Reporting & Working Relationships • Reports to the Head of Innovation • Works closely with Capital Department teams, Police stakeholders, IT teams, consultants, and external partners