Note: The job is a remote job and is open to candidates in USA. Northwest Minnesota Foundation is a community foundation serving the nonprofit community in northwest Minnesota. The Accounting Associate position is responsible for recording accounting transactions, assisting with month-end close, and supporting year-end processes, ensuring accurate financial records and smooth office operations.
Responsibilities
- You will work closely with the Controller as well as other members of the finance team on accounting, grants, donor and lending transaction management in addition to bank and other account reconciliations as needed to support the audit and other financial reporting needs. You will also assist with some payroll functions. You will report to the Controller
- You will reconcile all deposits to what has been received in the bank. You will assist in processing monthly journal entries such as prepaids, fixed assets, bank transactions, overhead, departmental allocations, vacation, sick and other benefit accruals, as well as other accrued liabilities. You will process all bills according to the proper coding and prepare the monthly bill report to present to the Board of Directors
- You will work with the Controller to assist with the month-end close process, including monthly bank account reconciliations. At year-end, you will assist with tasks supporting the annual audit and preparation of the Form 990 information return. You will also perform additional reporting reviews and compliance-related reporting as needed
- You will be responsible for accounts payable, including processing vendor invoices, ensuring proper coding and documentation, maintaining vendor records, and supporting timely payment processing
- You will assist the Staff Accountant and Controller with recurring financial reports, reconciliations, audits, and other accounting projects as assigned
- You will assist with payroll-related tasks, including tracking and reporting earned and used benefit hours, and verifying expense reports against supporting documentation and appropriate account and fund coding
- You will process ACH transactions and loan receipts, matching receipts to the proper loan and fund within our lending software. You will maintain lender bank account information for ease of processing ACH pulls and assist with reconciling loans receivable
- You will support the Director of Technology with light IT tasks, such as onboarding and offboarding tasks, equipment coordination, invoice processing, etc
- You will provide some administrative support for the Finance and HR departments
- You will maintain shared files, documentation, and accounting-related systems to support accurate recordkeeping and internal controls
- You will perform all other duties as assigned
Skills
- Two-year degree or equivalent combination of education and experience in accounting and administration
- Minimum of 2 years of experience with Accounting Software Systems
- Bachelor's degree in accounting or related field
- Communication skills consistent with reporting to senior and executive level management
- Proficiency in technology, Microsoft Excel, accounting information systems and/or cloud-based computer systems
- Bank reconciliation and reporting
- Customer service skills for internal and external customers including but not limited to staff, fund advisors, donors, agency contacts, investment managers, etc
- Strong problem solving and analytical skills
- Passion for the mission of the Northwest Minnesota Foundation
Company Overview