Note: The job is a remote job and is open to candidates in USA. AppleOne Employment Services is seeking a Human Resources Payroll Administrator to manage the payroll cycle process and employee benefits. The role involves processing payroll, administering leave programs, ensuring compliance with regulations, and coordinating wellness activities.
Responsibilities
- Process payroll, including the reconciliation of hours for exempt and non-exempt employees; audit system data (salary changes, contributions, withholdings, deductions, leaves, etc.); perform final payroll reconciliation; obtain approval and submit final payroll for corresponding payments; process required tax contributions; process wage garnishment payments; manage contributions to the Savings Plan; and complete the corresponding payroll integrations
- Administer and record employee leaves (reconcile leave balances; maintain records and monitor job protection under short- and long-term leave programs; monitor receipt of benefit payments for employees on leave; and complete required documentation requested by various agencies such as SINOT, LTD, etc.)
- Ensure compliance with all local and federal governmental regulatory requirements related to quarterly and annual reporting
- Process invoices (reconcile invoices against internal systems; verify that new hires, changes, and terminations correspond to the billed month; analyze and reconcile COBRA payments with billing reports and Workday [WD] system data); process terminations in WD and COBRA systems; submit termination information to medical provider; and manage the employee billing process for benefits (insurance and medical plans) for employees on extended leave
- Coordinates wellness-related activities (planning and coordination of activities, including date selection, identification of resources, reservation of space and parking, procurement of necessary items, communications, etc.)
- Prepare monthly reports (absenteeism metrics, payroll records processed, invoice summaries, extended leave summaries, invoices, payroll payments, incentives, expenses, bonuses, vacation balances, overtime, etc.)
Skills
- HR Payroll & Benefit Officer will be responsible for performing the payroll cycle process, including time reconciliation, maintenance of employee information, payroll adjustments, deductions, audits, special payments, leave entries, and timekeeping punches
- Analyzes, advises, administers, and records short- and long-term leave programs such as FMLA, CSFE, SINOT, Chauffeur Leave, Maternity Leave, Caregiver Leave, among others
- Responsible for Quarterly taxes reports and year-end processes, including not limited to taxes report, but also submission of W2, OSHA, ITA and all other regulatory statements (Annual and Quarterly)
- Process payroll, including the reconciliation of hours for exempt and non-exempt employees; audit system data (salary changes, contributions, withholdings, deductions, leaves, etc.); perform final payroll reconciliation; obtain approval and submit final payroll for corresponding payments; process required tax contributions; process wage garnishment payments; manage contributions to the Savings Plan; and complete the corresponding payroll integrations
- Administer and record employee leaves (reconcile leave balances; maintain records and monitor job protection under short- and long-term leave programs; monitor receipt of benefit payments for employees on leave; and complete required documentation requested by various agencies such as SINOT, LTD, etc.)
- Ensure compliance with all local and federal governmental regulatory requirements related to quarterly and annual reporting
- Process invoices (reconcile invoices against internal systems; verify that new hires, changes, and terminations correspond to the billed month; analyze and reconcile COBRA payments with billing reports and Workday [WD] system data); process terminations in WD and COBRA systems; submit termination information to medical provider; and manage the employee billing process for benefits (insurance and medical plans) for employees on extended leave
- Coordinates wellness-related activities (planning and coordination of activities, including date selection, identification of resources, reservation of space and parking, procurement of necessary items, communications, etc.)
- Prepare monthly reports (absenteeism metrics, payroll records processed, invoice summaries, extended leave summaries, invoices, payroll payments, incentives, expenses, bonuses, vacation balances, overtime, etc.)
- Broad and in-depth knowledge of an advanced specialized technical or professional discipline, or other studies not typically available in undergraduate programs, requiring advanced theoretical knowledge within a specialized field
- Proven knowledge and expertise in required local and federals laws
- Proven knowledge and expertise, working with Payroll technologies like Krono's, ADP or Workday (as preference)
- English language proficiency required
- Bachelor's degree from an accredited college or university
- Bachelor's degree in finance, accounting, or Business administration with finance/accounting concentration
- Intermediate proficiency in Excel and Microsoft Office applications
- Experience using platforms such as ADP, Workday (WD), and external vendor websites (COBRA, Triple-S, Delta, State Insurance Fund, etc.)
- More than 3 years up to and including
- Experience using Workday for payroll required
- Familiar with preparing and submit local and federal
- MBA is desirable
- Continuing education related to leave management and legislative amendments
- Continuing education related to labor laws and regulations
- Training related to Workday (WD)
Company Overview
Company H1B Sponsorship