[Remote] Marketing Events Coordinator

Note: The job is a remote job and is open to candidates in USA. Compulink Healthcare Solutions is a pioneer in the healthcare technology industry, focusing on AI-driven solutions to alleviate clinical burnout. As a Marketing Events Coordinator, you will manage the logistics of tradeshow and event participation, ensuring that the company's brand is effectively represented at various industry events. Responsibilities • Own the full lifecycle of each tradeshow: booth selection, contract submission, payment processing, and timeline management in Asana • Book and pre-pay hotel accommodations; coordinate travel logistics for sales reps in partnership with our travel team • Submit exhibit house instructions for large shows; review and sign estimates, approve floor plans, and complete EAC forms and COIs • Order and manage booth elements including graphics, banners, pop-up walls, furniture, electrical, internet, lead retrieval, and hanging sign labor • Register reps, communicate event details, and track deadlines and status updates in Asana throughout each show cycle • Coordinate round-trip shipping from Compulink HQ and our exhibit house; create shipping lists and manage carrier logistics • Work with our exhibit house to determine inventory pulls and finalize booth layout • Order kiosk graphics from Roman Signs and arrange pickup for shipping (in-office) • Coordinate with IT on equipment needs for each event (in-office) • Pack, ship, and unpack booth materials for each show (in-office) • Download lead files from lead retrieval vendors; follow up with reps to collect post-show debriefs • Summarize debriefs and post into the corresponding marketing event in Leads • Log all show expenses into HubSpot, the budget sheet, and the marketing event record • Maintain and replenish inventory of tradeshow supplies, branded swag, and staff uniforms stored at our Newbury Park office • Inspect condition of graphics, banners, and booth walls before each show cycle (in-office) • Order and ship name tags to reps as needed (in-office) • Maintain the marketing events budget and reconcile the Amex card monthly • Update and reconcile Software Advice bids monthly; record costs in the budget sheet • Manage content on our client-facing website: add and update content and images, create new pages and forms, and test monthly updates on staging before pushing to live • Manage our ASOA sponsorship relationship and provide required marketing assets on schedule Skills • 2–4 years in a marketing operations, event coordination, or tradeshow management role • B2B or healthcare industry experience a plus • Organized to the core: you live in project management tools (Asana or similar) and instinctively build checklists, timelines, and status trackers • Hands-on and self-directed: comfortable packing crates and inspecting graphics one day, negotiating with vendors or updating a website the next • Tech-comfortable: familiarity with HubSpot, CMS platforms (WordPress or similar), and vendor portals; quick to learn new tools • Strong communicator: clear and proactive with internal teams, sales reps, vendors, and exhibit houses • Detail-oriented under pressure: tradeshow deadlines don't move—you plan ahead and catch problems before they become crises • Bachelor's degree in Marketing, Business, Communications, or a related field preferred Benefits • Annual performance bonus tied to event execution quality and pipeline contribution • Generous 401(k) with company match • Comprehensive healthcare, dental, and vision coverage Company Overview • Empowering providers through innovation since 1985. It was founded in 1985, and is headquartered in Westlake Village, California, USA, with a workforce of 201-500 employees. Its website is http://www.compulinkadvantage.com. Apply To This Job