Note: The job is a remote job and is open to candidates in USA. GPS Group Peer Support is a national organization transforming access to mental health care through evidence-based therapeutic groups. They are seeking an Office & Finance Manager to oversee daily administrative, financial, and human resource operations, ensuring efficient operations and supporting the organization's growth.
Responsibilities
- Provide daily administrative support to Company leadership
- Manage and organize electronic records, calendars, and shared drives
- Schedule meetings and prepare agendas and supporting materials
- Develop, implement, and continuously improve office policies and procedures
- Track organizational deadlines and ensure timely completion of administrative and compliance activities
- Identify opportunities to improve workflows, efficiency, and organizational systems
- Lead recruiting, hiring, and onboarding processes for new employees
- Process bi-weekly payroll using Gusto
- Ensure compliance with multi-state payroll tax and employment regulations
- Monitor employee adherence to Company policies
- Coordinate employee performance reviews, training, and professional development
- Process employee status changes and terminations
- Partner with the Fractional CFO to ensure compliance with HR, payroll, and reporting requirements
- Help foster a positive, collaborative, mission-driven workplace culture
- Manage relationships with vendors and contractors, including onboarding
- Oversee accounts payable in QuickBooks Online (QBO), including entering, coding, and processing approved invoices
- Prepare and file annual 1099s
- Manage state tax payments and required financial reporting
- Prepare and submit monthly grant and contract invoices with all required supporting documentation
- Track software subscriptions and contract renewals
- Record accounts receivable and monitor incoming payments
- Track and reconcile Company credit card transactions
- Maintain the weekly cash flow projection
- Collaborate with the Fractional CFO and external CPA to ensure compliance with accounting, tax, and reporting requirements
- Maintain complete, accurate, and audit-ready financial records
Skills
- Bachelor's degree in Business Administration, Accounting, Finance, or a related field
- 3–5 years of experience in an administrative, HR, finance, or operations management role
- Strong understanding of HR processes, payroll administration, and accrual accounting
- Experience with QuickBooks Online, payroll systems, and paperless office environments
- Experience using Gusto, QuickBooks Online, or comparable systems
- Advanced proficiency with Google Workspace (especially Google Sheets) and Microsoft Office (Word and Excel)
- Ability to independently research and resolve technical, payroll, accounting, or compliance questions
- Ability to manage multiple email accounts and cloud-based systems efficiently
- Takes ownership and follows through
- Enjoys solving problems and improving systems
- Is highly organized and detail-oriented
- Can comfortably balance multiple priorities
- Exercises excellent judgment and maintains strict confidentiality
- Communicates clearly and professionally
- Thrives in a collaborative, fast-paced, mission-driven environment
- Is comfortable working independently while partnering closely with leadership
- Is excited to help build an organization that is growing nationally and making a measurable difference in people's lives
Company Overview