Note: The job is a remote job and is open to candidates in USA. The U.S. Pharmacopeial Convention (USP) is an independent scientific organization focused on developing quality standards for health products. The Senior Project Manager will oversee a donor-funded project addressing climate change impacts on health products, ensuring project compliance, managing timelines, and coordinating with stakeholders.
Responsibilities
- Holds operational accountability for the timely and successful implementation of project activities, to include leading a cross-functional project management team with technical, M&E, finance and other relevant staff and leads development of appropriate systems and processes for project implementation that ensures contractual compliance and tracking of contractual obligations to ensure high quality results
- Leads development of workplans, preparation of high-quality and timely progress reports, and manages the quality control process for deliverable review and submission
- Coordinates with other USP sites and divisions, such as Global Science and Standard on technical activity implementation and to ensure necessary resources are available to meet contractual milestones and deliverables
- Manage project workstreams in close collaboration with technical leads and partners while facilitating overall project alignment, harmonization, and cross-country learnings
- Proactively identifies issues/risks, including escalation in a timely manner and the facilitation of resolution with appropriate management staff
- Develops project budgets/projections and monitors project expenditures in close collaboration with Finance Lead and Project Director to ensure accurate tracking and reporting to the donor
- Serves as primary liaison with project partners to coordinate planning, communication, and performance across multiple partners; ensure alignment with donor requirements and overall subaward compliance, facilitate regular partner meetings, track deliverables and compliance, and proactively resolve risks or conflicts to maintain project quality and timelines
- Manage consultant and vendor engagements while ensuring compliance with donor rules and regulations and USP policies; this includes but is not limited to drafting scopes of work with technical staff, managing the onboarding process and all contract administration, and monitoring progress towards deliverables
- Supports donor management efforts by assisting the Project Director in maintaining strong donor relationships; contributing to donor communications; and preparing briefings and presentations and responding to donor inquiries
- Ensures good records management, according to USP and donor policies and promotes strong project knowledge and information management
- Other duties as assigned
Skills
- Bachelor's Degree - International Development, Public health, Science or other relevant degree
- Five (5) years of donor-funded project management experience (e.g., Unitaid, US Government funding agencies, World Bank, Global Fund, Foundations, etc.)
- Demonstrated experience establishing program management systems and processes
- Monitoring and evaluation experience with donor-funded projects
- Strong written and verbal communication skills
- Ability to travel up to 25% of the time
- Master's Degree and PMP Certification
- Ability to work independently and manage multiple workflows, while effectively managing project timelines and deliverable schedules
- Knowledge of multiple donor policies and procedures and prior management of donor-funded programs
- Demonstrated experience in managing and coordinating complex consortium donor-funded projects
- Proven skills in group facilitation, team building, and partner coordination
- Ability to build relationships and interact effectively with technical experts, other partners and donor agencies
- Prior experience and success working in complex environments, with teams whose members are physically located in different time zones and geographic areas
- Professional and able to communicate effectively with colleagues and key external stakeholders
- Excellent interpersonal and organizational skills with strong attention to detail
- Fluency in another language, such as French or Portuguese, with ability to communicate (written and verbal) with key stakeholders
- Ability to demonstrate the highest degree of ethics and integrity
- Ability to work in cross-cultural settings
Benefits
- Company-paid time off
- Comprehensive healthcare options
- Retirement savings
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