Project overview
I run a subscription-based virtual assistance agency and am looking for a reliable, detail-oriented US-based Virtual Assistant to support multiple clients on an ongoing basis. This is a long-term role for someone who enjoys steady work, clear systems, and helping business owners stay on top of their operations.
Scope of work
You will help with a mix of recurring and ad-hoc tasks, including:
Inbox management: organizing, prioritizing, and responding to emails using templates and clear guidelines.
Calendar and scheduling: booking calls, sending links and reminders, and resolving conflicts.
Admin and operations: document organization, updating spreadsheets, light reporting, and keeping tasks up to date in project tools.
Research: compiling vendor lists, lead lists, or resources into clean spreadsheets or summaries.
Light client-facing communication: polite, professional responses on behalf of clients when needed.
(If you know exactly what you want them to do—e.g., social media scheduling, podcast workflows, CRM updates—swap or add tasks here.)
Skills required
Proven experience as a Virtual Assistant, Executive Assistant, or similar remote role.
Strong written communication and very high attention to detail.
Comfortable juggling multiple clients and deadlines.
Proficiency with Google Workspace plus at least one project management tool (Asana, Trello, ClickUp, etc.).
Must be located in the US and available during US business hours for at least part of the day.
Project type and hours
Ongoing project; I’m looking for someone interested in a long-term partnership, not one-off tasks.
Start with [X] hours per week, with potential to increase as we add clients and you demonstrate reliability. (You can plug in a starting range that aligns with your packages, e.g., 10–15 hours/week.)
Budget
Hourly contract; target range: $[your range]/hour, depending on experience and fit.
Please only apply if your typical rate falls within or close to this range.
What to include in your proposal
Please answer these questions briefly (bullet points are fine):
What types of clients or industries have you supported as a VA?
Which tools do you use daily?
Share one specific example of how you helped a client become more organized or save time.